EXECUTIVE ASSISTANT TO PRESIDENT: Al Ghurair University. Coordinates a variety of general office activities by maintaining good relationships and performing with utmost confidentiality the following duties.
Key Responsibilities |
- To maintain records and documents and provide administrative support in all required areas as designated by the President.
- E-mail management, proficient utilization of the MS Outlook functions including Calendar Management, appointments, etc.
- Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence - Draft letters reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Sector from an administrative perspective
- Preparation of presentations, reports, and statistical data if required (consolidating departmental activities reports for President's Office).
- Receive queries and explanations, if any, on behalf of the President, and co-ordinate with the concerned personnel in AGU to provide necessary clarifications;
- Schedule appointments for and on behalf of the President,
- Arrange business meetings and coordinate the administration for arranging bookings and travel tickets if required
- Scheduling meetings (interdepartmental/external), assisting in preparation of Agendas, attending and recording minutes of internal meetings conducted by the President
- Provide information to callers, take dictation if required, compose and type correspondences, direct calls to appropriate officials and place outgoing calls on behalf of the President;
- Greet and receive visitors of the President, inform the President and ensure that the required attention and hospitality is provided to the visitors;
- Ensure the President's incoming and outgoing mails are handled promptly and efficiently;
- Establish and maintain database and filing system both electronic and hard copy.
- Handle the President's office effectively and efficiently in his absence.
- Perform other tasks related to the administration function as they arise and as delegated by the President and other Superiors
- Maintain business cards / contacts
|
| |
Qualification |
- Minimum Graduation with a secretarial or business administration diploma or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired
- Minimum 2- 4 years experience in the Secretarial/Administration field.
- Proficiency in MS Office (Word, Excel, Power Point and Outlook) is a must
- Excellent communication skills in English and Arabic both spoken and written are mandatory.
|
Closing Date | 30-Aug-2017
Apply @ hrm@agu.ac.ae |
Closing Date:hrm@agu.ac.ae |
Comments
Post a Comment